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Employer Resources

Employee Handbooks

Every business with employees should have written documentation stating company policies about employee conduct on the job and detailing benefits and programs offered by the company. Company policies should at a minimum address:

  • employee conduct toward employers, other employees, customers, vendors and the public, including harassment and discrimination of all types
  • compensation, benefits and insurance
  • personal use of company-owned equipment and financial products: computers, phones, vehicles and other equipment, credit cards, checking account, etc.
  • attendance and vacation policy
  • sick leave/medical leave/maternity leave
  • dress code
  • conflict of interest and non-disclosure agreements, if applicable
  • use of controlled substances and/or alcohol on and off the job (including inappropriate use of prescription medications)
  • other topics specific to your business

Company policies are usually communicated in the form of one or more employee handbooks that employees read and sign. The handbook/handbooks become part of the employee’s personnel file. Then, should a problem arise, the business owner can prove the employee was aware of company policies.

Harassment: Harassment, including sexual harassment, violates Federal civil rights laws. Every business with employees needs a written harassment policy that employees have read and signed. Having one may offer some protection if you are sued. Bullying is a form of harassment and should not be tolerated.

For help in creating an employee handbook, see the following resources:

  • Idaho State Bar – Look for publication 11-05 “Drafting Your First or Next Employment Contract, Non-compete Agreement and Employee Handbook” under the section “Employment Law.”
  • Idaho Human Rights Commission – Sex Discrimination and Understanding Prohibited Practices for federal civil rights laws
  • Drug Free Idaho – resources for developing a drug-free workplace policy
  • Anti-discrimination and other required posters in English and Spanish
  • U.S. Department of Labor Employment Law Guide – Use the guide to develop wage, benefit, safety, health, and nondiscrimination policies that comply with Federal law. The guide is available in Spanish by calling 1-866-4-USA-DOL.

If you would like assistance in creating your employee handbook, contact the business department of your nearest college or university or call your nearest Idaho Small Business Development Center for a referral.

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